Vision for Change — 2022
| Reference | 2022-vision-for-change |
|---|---|
| Document Type | Newsletter newsletter |
| Date | 2022-12-31 (30 December 2022) |
| Issued by | Adenjo Gestión SL |
| Affects | All buildings (5 of 5) |
| Available in | ENESSVARFR |
| Storage ?Cryptographic hash for verifying that this file matches the original on record. | r2://2022/2022_Vision_for_Change_English.pdf |
Owner-prepared summary. Original document is the authoritative source.
At a glance
- The newsletter "Vision for Change — 2022" dated 31 December 2022 outlines a new management approach for the Señorío de Aloha community.
- It proposes splitting management work into three functions—administration, on‑site management, and project management—and adopting the Monday.com software for communication and task tracking.
- Key service providers identified are John Riley (overall supervision), 360 Management (software and routine support), INPROYECT (on‑site engineering), and ADENJO (administration and legal support).
- The document cites a cost estimate of €6,000 per month (€72,000 annually) for the new structure, compared with €46,000 previously, and notes a theoretical 6.5% increase in management fees that is expected to be offset by savings from reduced subcontractor use.
- It also highlights experience from other communities, particularly the successful model implemented by Andreas Norman and Victor Porras, as a template for achieving financial positivity and regulatory compliance.
Page 1
The vision of change in 2022 Señorío de Aloha From “management only” to Strength, Stability and Transparency!
Page 2
What needs to change and why? ◦ We need to change the traditional approach of an administrator who oversees subcontractors. Administrators do not have a sufficiently broad range of competencies to cover all community matters and effectively manage subcontractors. ◦ Our current way of working creates inefficiency and costs too much money. ◦ We are overwhelmed by years of neglect. We need a team that not only handles day-to-day matters, but has the skills and experience needed to solve our major infrastructure problems.
Page 3
What do we want to achieve? ◦ Ensure that all buildings, garages, pools and other infrastructure at Señorío are in excellent condition. ◦ The right combination of subcontractors and our own employees, who behave with a high level of quality and represent good value for money. ◦ Owners receive a high level of “customer service” and know that problems are solved in a timely and efficient manner. ◦ The value of our properties increases at least in line with the market.
Page 4
How do we achieve our objectives? In the future we will break down the workload into three management functions: • Administration Accounts, debt collection, owner services, contracts. • On-site management Close supervision of all employees and subcontractors. High-level expertise in construction engineering and maintenance. • C) Project management Complete operational control, Budgets and cost analysis. • Management information systems.
Page 5
JOHN RILEY Oversees everything and makes final decisions. 360 MNGMT SL Support and assist the president in everything, from planning to execution. Establishment of the structure and routine of the entire community. Daily management of the works manager and implementation of advanced management software. INPROYECT Technical engineer, responsible for managing all “on-site” works. Identify problems, prepare reports and supervise all community contractors and employees. ADENJO SL Administration. Communication with owners, Accounting, Legal,
Page 6
360 MANAGEMENTSL Configuration and management of the new “Vision” structure. Daily management of the ‘Monday.com’ management software Daily communication with the center director, Víctor Porras Advise and support the president in decisions and planning Identify and negotiate with subcontractors to determine the most cost-effective conditions. INPROYECT SL Responsible for all repairs and improvements to infrastructure, including cost planning and contractor selection. Ensure that all facilities comply with regulatory and legal standards. Ensure that the development is kept orderly and safe, and that matters are resolved immediately Report on possible improvements to the overall security of the community and check that visiting companies and their staff are controlled effectively and efficiently ADENJO SL Communication and support with all owners All administrative tasks, such as invoice management, accounting, communication with insurance companies and subcontractors Manage debt collection and legal actions Basic legal advice to ensure solid bylaws, notifications and good community procedures
Page 7
ABOUT US LEADERSHIP Andreas Norman. Nationality Swedish. EXPERIENCE 20 years of experience in the construction business, 15 years as an entrepreneur and 4 years of experience as president of one of the largest communities in Marbella. USEFUL KNOWLEDGE FOR SEÑORÍO DE ALOHA Andreas has managed to turn around his own community, which had similar problems to Señorío de Aloha 4 years ago, when he took over as president. Today, Andreas runs his community with 10 direct employees, Inproyect as site manager and using Monday.com to manage and control everything related to the community. It is very rare that they need to hire subcontractors, which saves them a lot of money. His community today is completely up to date with the latest regulations and the entire community looks almost newly built. They have no debt and their community fees are very low (170 €/month average). The idea is that Andreas will help us implement the same solutions he used in his own community and support our President to find the best solutions on all existing issues so that we can get Señorío de Aloha into a positive financial state and in compliance with all existing regulations.
Page 8
ABOUT US LEADERSHIP Víctor Porras. Nationality Spanish EXPERIENCE 25 years of experience in the construction sector as a Technical Engineer working for one of Spain’s largest construction companies. For the last 10 years Víctor has been an independent consultant for various construction companies and has acted as works manager for different communities on the Costa del Sol. USEFUL KNOWLEDGE FOR SEÑORÍO DE ALOHA With Víctor’s long experience as works manager here in Spain he knows everything there is to know about a community. Víctor is an authorized Technical Engineer and can carry out fully legal inspections and sign them. Víctor comes highly recommended by Andreas after having worked together for more than 3 years. With Víctor’s presence at Señorío de Aloha several days a week, we can be sure that we have total control over everything that happens within our community, as all projects will be supervised weekly. Señorío will benefit from the long working relationship that Andreas and Víctor maintain and, more importantly, from their access to a wide network of trusted professionals where efficiency and costs go hand in hand.
Page 9
ABOUT US LEADERSHIP David Vázquez. José Manuel Ortiz Sánchez (Lawyer). Nationality Spanish. EXPERIENCE Adenjo is a professional firm with almost 20 years of experience in the Management of Owners’ Associations. They have a large team with extensive experience in legal, accounting and customer service, all focused on helping communities. USEFUL KNOWLEDGE FOR SEÑORÍO DE ALOHA Adenjo comes highly recommended and with their 20 years of experience it is safe to say they have what it takes to help Señorío de Aloha to the next level. They also know Víctor and Andreas and have an excellent working relationship operating as a fully integrated team. Adenjo will focus on the administrative part where they will be especially attentive to communications with “owners”, managing debtor control, community finances, insurance cases, etc. At all times they will maintain close contact with Víctor, their eyes and ears on site at Señorío de Aloha. Víctor will provide Adenjo with all information and supporting documentation to ensure high-quality communication between the different parties.
Page 10
Monday.com is used today by more than 127,000 companies worldwide. Founded more than 10 years ago and today with more than 1,000 employees, Monday.com is one of the best management software on the market. With Monday.com everything is stored in the “cloud” so everything is accessible from any computer, tablet or phone and nothing is lost if a phone or computer breaks or is lost. The idea with this software is to keep all ongoing and future projects and all communications about them in one place. No more emails, text messages or phone calls. This system offers transparency and accountability, which is important. Each message carries a timestamp and each user can see who has read the message. It is easy to establish routines and the system sends reminders and notifications to users so no one misses anything. If we change administration, president or works manager, it does not matter, because all documents and all communications are stored in Monday.com, so the replacement can quickly get up to speed and continue the work.
Page 11
Structure Total control over everything that happens in the community Accountability All communication is maintained within Monday.com and saved forever, which offers total accountability and transparency. Communication Easy to communicate on each item. No emails, SMS texts, WhatsApp messages and phone calls. All in one place! Calendar The system has an advanced calendar so it is easy to maintain total control of all deadlines. Reminders Smart notification system that reminds each person of their tasks and responsibilities. There is no need to remind each other. Total control Monday.com offers total control over all tasks performed in the community. In seconds you find everything you need and everything is saved forever.
Page 12
Cost analysis Cost estimate (per month) Adenjo SL VPS SL 360 Mgmt -------- Total 6.000 euros per month (Annual estimate of 72.000 euros… compared to 46.000 euros from Meridional) – These precise estimates will be refined once the exact details of the “scope of works” are agreed. – VPS and 360 charge by the hour. We will contract a certain amount of their time. – This system of work, together with the MONDAY.COM software, provides an unprecedented level of transparency that mitigates the traditional “commission on contracts” system.
Page 13
Cost-benefit analysis The increase in “management costs” represents a theoretical increase of 6,5% over the current average community fees. However, this will be more than offset by cost reductions in areas such as: • Elimination of certain subcontractors in favor of our own employees. • Cost reduction based on known comparisons for necessary subcontractors. • The acquisition of maintenance materials, essential equipment, and general materials will be subject to rigorous comparisons and transparency audits. • Improvements in productivity and competitive material costs will reduce maintenance costs over time. Summary
Page 14
It is vital that we break with traditional community management: • We need highly qualified people to tackle major infrastructure problems. • Management software will improve control of all community functions. • Having a highly experienced manager within the community several days a week will completely change the dynamics of identifying and solving problems. • A proven team with a long track record of success is a good omen for our future. My experience with Meridional is that they prefer old methods. They have not accepted a single management procedure that I want to apply, for example, they refuse to walk around the community with me every two weeks to check progress; they refuse to issue a fortnightly progress report of the “task list”; more recently they refuse to meet with me at Señorío, and now they refuse to send me important documentation. It is evident when you look at their ability to solve problems, the way they communicate and the way they manage subcontractors, that they cannot continue on our recovery path. With your vote in favor of change you can protect the future value of your real estate investment.