Quorum and constitution

The Ordinary General Meeting of Comunidad de Propietarios Conjunto Señorío de Aloha was held on 1 April 2023 on second call, with sufficient quorum for a valid meeting. The meeting was presided over by the President, with the administrator from Adenjo Gestión SL acting as secretary.

Item 1 — Approval of the 2022 accounts

The 2022 accounts were presented by the administrator and reviewed by the vice-president. Total income for the year: €673,800. Total expenditure: €668,200. Net surplus of €5,600 carried to the reserve fund. Income included ordinary community fees and two special levy tranches approved at the January and May 2022 meetings. The auditor issued a clean opinion on the accounts.

The administrator noted that collection rates had reached approximately 90% for ordinary fees and 87% for special levy payments, with legal proceedings continuing against outstanding debtors.

Approved by majority vote.

Item 2 — Approval of the 2023 ordinary budget

The 2023 ordinary budget of €700,000 was presented. The increase of approximately 3% on the prior year reflected projected rises in utility costs and insurance premiums, partially offset by anticipated savings from the renegotiated electricity supply contract and reduced pool maintenance costs following the salt-water system conversion.

Community fee levels were held at their 2022 level, consistent with the commitment made in the President’s Annual Report of December 2022.

Approved by majority vote.

Item 3 — Garden maintenance contract renewal

The existing garden maintenance contract expired at the end of March 2023. Adenjo presented the results of a competitive tender process in which three providers submitted proposals. The board recommended a new provider whose proposal offered comparable service standards at a reduced annual cost. The contract term proposed was three years, with a review clause at 18 months. Full contract terms were made available for inspection at the meeting.

Approved by majority vote.

Item 4 — Pool management contract renewal

The pool management contract was due for renewal. The existing provider submitted an updated proposal reflecting the transition to salt-water systems completed in 2022. The revised scope of work was presented alongside a maintenance schedule for each of the five pool areas. The renewed contract was for a one-year term with an option to extend for a further year.

Approved by majority vote.

Item 5 — Update on legacy legal matters

The administrator provided an update on the three legacy legal matters reported at the December 2022 annual report:

• The judgment in favour of the former security contractor (estimated cost €60,000–€70,000 including interest and costs) was confirmed, with payment arrangements under negotiation.
• The settlement with former debt-recovery lawyers (€22,000 in instalments) was on track, with two instalments completed.
• The painting contractor matter remained unresolved, with the community’s legal team actively challenging the contractor’s claim in the absence of documentary evidence of the additional contract.

The President indicated that the outcome of the painting contractor matter would determine whether a further special levy would be required and undertook to communicate with owners as soon as a figure could be confirmed.

Item 6 — Questions and comments

Several owners asked about the progress of the access-control system installation. The project manager reported that phase one — perimeter gate key-fob and mobile-application systems — was on schedule for completion in the third quarter of 2023. Owners asked about provisions for summer rental guests; the board confirmed that owners retain control of access credentials and are responsible for their guests’ compliance with community rules.

Unofficial translation. The Spanish original is the legal document.